Job Description

As a Pastoral Assistant you will be responsible for providing administrative support to ensure efficient operation of the ministry office. You will assist in scheduling appointments, routing phone calls, and all other functions as needed to assist the pastoral staff. You will communicate via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Perform general office work: maintain files and office supplies for ministry
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office/ministry supplies
• Provide general support to ministry visitors
• Process Spiritual Guidance forms or Pre-marital forms for each appointment
• Process ministry requests such as event planning, print requests and or maintenance requests.
• Coordinate Ministry events
• Record ministry classes
• Process new volunteer applucations
• Create volunteer calendars
• Social Media-create and post and upkeep
• Web upkeep news and announcements and rolling slides
• Video announcements-write scripts, film, coordinate volunteer
• First time visitor input and mailer follow-up
• Assist Pastor or Executive

Requirements:

• Knowledge of office management systems and procedures
• Proficient in Microsoft (Word and Excel) and Google (Docs and Sheets_)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Ability to work independently
• High school diploma required, plus 3 to 5 years of related experience.